what to say in email when sending cv

If you're sending an email to a recruiter, there are some things to know if you desire them to respond (and some mistakes to avert).

So after working for almost 5 years as a recruiter, I'k going to share how to email a recruiter with email samples, examples of what non to do, and more.

What nosotros'll cover:

• How to cold email a recruiter
• How to email a recruiter for a job posting you saw online
• How to electronic mail your resume to a recruiter (and why you shouldn't do this in a offset email)
• How to answer to a recruiter email after they contacted you
• How to end an email to a recruiter for best results

… All with proven email templates so you can striking "send" worry-free.

Let'southward get started…

How to Write a Cold Email to a Recruiter

How to reach out to a recruiter to outset a conversation: Your best option for making the kickoff contact is a common cold email or cold LinkedIn message. Yous want to keep your message brief and direct and show that you lot take a specific reason for messaging this particular recruiter. This will heave your chances of getting a response.

Yous don't want to seem like you're cold emailing l different recruiters, because if that'south the case, then none of them will want to put a lot of time or effort into helping you. Most recruiters in staffing agencies get paid when you accept a job, and if 50 other recruiters are submitting your resume for jobs, their odds aren't very good. Then they'll focus on helping someone else.

So to start, say something like, "Howdy Name. I saw you recruit in the XYZ industry here in Chicago."

That fashion, they know it's non just a cut & paste email.

Next, tell them a chip about yourself and what your groundwork is in, and what type of motion you're looking to make now.

For instance, y'all might go on to say, "I'm a Sales Squad Leader over at ABC Visitor, but I may be looking for a modify in the adjacent couple of months, so I thought to attain out to see if it made sense to piece of work together."

Next, hither's how to end your email to the recruiter:

Conclude by asking them for a time to talk, and telling them you tin provide them with more than info on the call. This will heave your chances of getting their attention and getting them on the phone!

Whereas if y'all merely ship your resume or CV out to a recruiter without them asking for information technology, it's very likely to become ignored or placed into a big pile that they never have time to look at.

And then hither'south a full sample e-mail at present, including the pieces in a higher place AND how to end your electronic mail to a recruiter:

How-do-you-do Proper noun,

I saw yous recruit in the XYZ industry here in Chicago. I'one thousand a Sales Team Leader over at ABC Visitor, but I may exist looking for a change in the side by side couple of months, so I thought to attain out to see if information technology made sense to work together.

Do you lot have a few minutes to talk this week? I'm happy to ship a copy of my resume after that if it seems similar a proficient fit to work together.

Best regards,

Your Name

How to Email Your Resume or CV to a Recruiter

When you email your resume to a recruiter, it'due south best if you've had a prior conversation (fifty-fifty if information technology'south simply i back-and-forth email) to discuss why you idea to contact them, what you're looking for in your job search, etc.

If you lot cold e-mail your resume to a recruiter, they're less likely to put time and effort into reading information technology closely. Whereas, if yous email them with a cursory note beforehand, as described in the previous section, they'll be waiting eagerly for your resume and they'll read it more than closely!

Word vs. PDF Resume Format for Your Resume

You may exist wondering: Do recruiters prefer job seekers send a resume in Word or PDF format? They well-nigh always prefer Discussion format, and yous may have been asked specifically for this format in the past, especially when talking to recruiters from a staffing firm or recruitment agency.

The reason recruiters prefer Word format is: It's easier to edit/modify. If in that location'due south a alter they recommend, they can speedily call you or electronic mail y'all, get your permission to change information technology, and adjust it themselves.

And, recruiters often put a "stamp" at the top of your resume before submitting it to the various "clients" (aka employers they recruit for). That way, the hiring director knows who referred you, so they know who to pay the commission to if you're hired!

(Most agency recruiters piece of work on "contingency" footing and are paid a fee – usually effectually 15-twenty% of your starting yearly salary – when you're hired. Don't worry, this does Not come out of your pay. Ever. This is only an additional fee that the visitor pays the recruiter for finding you for them! In fact, this is the only way well-nigh companies pay recruiters from staffing agencies).

How to Respond to a Recruiter Email if They Contact You Commencement

If a recruiter contacts you, then it's all-time to carefully read their email first, and respond with the information they've asked for. If they tell you lot that they have an opportunity that may fit your skillset and they'd like to look at your resume, and then you tin answer with your resume correct abroad. Withal, if you're not comfy doing this notwithstanding, you can ask for more information well-nigh the opportunity.

If they inquire whether you lot're interested in speaking and you practice want to talk, then reply and say, "yes," but also provide some times that you're available to talk, and the all-time number to attain you.

This avoids dorsum-and-along and will print the recruiter. Every employer loves someone with neat communication skills, and so this is a good way to evidence it from the very first bulletin!

Sample email template 1 (If they ask for your resume and y'all're interested in working with them):

Howdy Bobby,

Thank you for contacting me! The opportunity sounds great.

I've attached a copy of my resume. Allow me know the best time to talk and we'll connect to discuss further. The best number to attain me is: 555-555-5555

Best regards,

Your Name

Sample e-mail template 2 (If they ask for your resume merely y'all want to know more before sending information technology):

Howdy Jill,

Thank you for getting in touch! The opportunity sounds interesting. Tin we connect on the telephone for a few minutes to discuss information technology in more than detail? I unremarkably don't send my resume out without knowing a bit more than nigh the opportunity first.

I'one thousand happy to send y'all my resume right afterwards we talk if information technology seems similar a good potential fit (or if you accept other opportunities that may fit my background).

The best number to reach me: 555-555-5555

All-time regards,

Your Name

Sample email template 3 (If they want to talk on the phone):

Hi Sandra,

Thanks for getting in bear on! The position you lot mentioned sounds interesting. I'd love to talk and hear more almost it.

I could talk this week from Midweek – Fri, 10 AM – iv PM Eastern Time.

My telephone number: 555-555-5555

Delight let me know when yous plan on calling and so I can make sure I'one thousand set up and bachelor to answer.

Best regards,

Your Proper noun

How to End Your Email to a Recruiter

The best way to end your email to a recruiter is to sign off with, "Best regards" or "Thank you," and so your name. You lot tin can come across this in the email examples to a higher place. Ane more note: Earlier catastrophe your email, make certain you addressed everything the recruiter asked for. If they requested your resume, you should either attach it or explain why it'due south non attached (for instance, if yous prefer to talk first before sending it).

If you're writing a common cold email to a recruiter and non responding to them, then you should make sure you've clearly and directly asked for what y'all desire before ending your electronic mail. For example, you could say, "Please allow me know if information technology sounds like a good fit to work together, and we tin set a time to talk this week."

That's called a "Call to Activeness" – a direct asking for them to reply with specific data.

When cold emailing, always finish your email with a "Call to Action". This improves your odds of hearing back. This is a tactic that professional marketers have used for years, and you can use it in your chore search, too!

Responding Directly to a Job Application: Email Sample

If you're emailing in direct response to a task posted online, then utilise the template below (and I recommend you Exercise attach your resume directly, dissimilar the advice to a higher place for other scenarios).

Love NAME,

I'k writing in response to the Senior Back up Technician job posting. With Ten years in customer support in the technology manufacture, I'm confident I'd be a peachy fit in this function and could assist <Company Proper name> do <master thing they appear to want, based on the task description>.

Here's a link to my LinkedIn contour so you can acquire more than about me: linkedin.com/in/yourURL

I've also attached my resume to this email. I'k looking forrad to hearing your thoughts after y'all've had a chance to await.

Best regards,

Your Name

This sample email for a task application tin can be used whether it'southward going to recruiters, hiring managers, or a general company email. Utilize this when you see a posting online and desire to respond directly to the posting to submit your resume for the job.

Ever make sure you add some customization to the email

Never cut & paste a generic email that yous're sending to every company. That's not going to impress the hiring manager or become yous a task offering.

Y'all'll be much meliorate off if yous mention their specific chore title, visitor proper noun, or both. And talk nearly why you though to apply for the task and why it's worth their time to talk to yous! (due east.thou. how you'd assistance THEM).

Y'all'll besides notice that the job applicant email above contains your LinkedIn profile.

If you don't have any data on your LinkedIn contour yet, I'd highly suggest filling it out! Hiring managers often expect you up fifty-fifty if you don't provide it. This article explains all of the top reasons to use LinkedIn.

Choose a clear subject line, also, like "Senior Support Technician – Application". This will heave the chances that your e-mail gets opened.

When Should You Email a Recruiter?

There are a variety of situations where it'south appropriate to email a recruiter, and nosotros looked at many of them above with sample emails you can send. To recap, here's a list of scenarios where you should electronic mail a recruiter:

• You lot saw them post about a job that interests you
• Y'all saw that they recruit in your manufacture/urban center and you'd like to talk about possible opportunities
• They contacted y'all well-nigh an opportunity and it sounds interesting
• You've already spoken with them and you're waiting for feedback almost a job
• Y'all sent them your resume and y'all're waiting to hear if they take any opportunities that fit your skillset
• Yous spoke to the recruiter in the by, it didn't work out at the fourth dimension, but you'd similar to reconnect to run across what opportunities they're working on

These are far from the only situations where you should send an email to a recruiter, though. So if in doubt, send that electronic mail! In that location'south no harm in trying, and information technology's far worse to sit at domicile worrying and 2nd-guessing yourself.

As for the all-time time of day to e-mail a recruiter, it's not worth stressing over. Morning or lunchtime might be best, in my experience, but many recruiters bank check their email throughout the evening, too. And if not, they'll see your email first thing in the morning time.

And then the all-time fourth dimension of 24-hour interval to email a recruiter is whenever you're fix to send your message.

Decision

Recruiters tin help job seekers get more opportunities, interviews, and job offers. As a recruiter, I've even helped people find their dream chore when they had no connections or interviews before working with me!

Only y'all need to get a recruiter's attention offset and be straight and professional in your message. That'due south the best way to get recruiters to spend their fourth dimension helping you find a new job.

Employ the advice and templates above and you'll go more responses and more than help when sending emails and common cold messages to recruiters.

Equally a final word of advice, make sure you have a professional-sounding email address, also.

And if y'all're giving out your telephone number in your emails or on your resume, go listen to your voicemail recording to check if information technology sounds professional. You lot may take recorded it many years ago and forgotten nearly it, so it's worth checking.

More chore search resources:

• The all-time questions to inquire recruiters
• Recruiters can't aid anybody! Who should use a recruiter in their job search?

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Source: https://careersidekick.com/how-to-email-recruiters/

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